Two retouch rounds. Then it costs.
Gallery stays in Pixieset. The job around the gallery lives on one link.
Not Pixieset. Not a scheduler. Not forty HoneyBook workflows. The photographer kit puts the extra-round price on the intake. You edit the number before you send it.
Free: 1 client + 3 active projects. Pro: unlimited at $19/mo.
Where the extra round goes
- Two rounds were in the contract. The fifth pass arrived on a Sunday, and it was still treated as included.
- Notes trickle in one image at a time for three weeks after the selection deadline. Each one is counted as the same round.
- The gallery was licensed for their website. Fourteen months later the same frame is on a billboard and a paid campaign.
- Second cameraperson, studio hire, and permits left your account weeks before the invoice went anywhere.
- The client asks for the raws. There is no sentence in the agreement to point at.
What the desk does
Every feature below is in the product today. Free covers the whole workflow for your first client; contracts, time tracking, and the calendar are on Pro.
- Two rounds, written down
- The scope says how many retouch rounds are included. Each set of notes is logged against that number. Notes that show up after a round is done are the next round, and the project says when the included ones are gone.
- The extra round on its own line
- Past the included rounds, the next pass is a Change Order the client approves, then a line on the invoice. Recording another round does not charge by itself. The invoice is what asks for the money. Set what an extra round costs on the scope the client approves, and the change order drafted for that round asks for exactly that. The amount on a draft can be changed until you send it.
- The gallery stays where it is
- Pixieset, Pic-Time, or the gallery you already send. PaloWorks is the job around those files: the brief, the approved scope, the extra round, the invoice. Not a second gallery. Not a scheduler.
- Usage, before anyone is tired
- Web, paid social, print, how long. The agreement is generated from the scope and signed in the browser, in words you edit before sending. PaloWorks is not the author of that contract and is not a law firm.
- The expenses on their own lines
- Second cameraperson, studio hire, permits, travel. Their own lines, so the shoot fee was not quietly padded. The deposit invoice comes off the shoot fee you already agreed.
- They never make an account
- The brief, the scope, and the invoice open from a link. A delivery page can keep downloads locked until the linked invoice is paid. Nothing for them to install.
What the invoice holds
Line items you can type straight into an invoice. Quantities, tax, and discounts are handled for you, and duplicating an invoice re-opens the same amount, notes, and currency as a fresh draft under a new number.
- Shoot day — 8 hours on locationExample amount: $2,400
- Second cameraperson — 6 hoursExample amount: $600
- Studio hire and lighting — half dayExample amount: $450
- Selection gallery plus 25 retouched images — two rounds includedExample amount: $1,250
- Additional retouch round — beyond the two includedExample amount: $450
- Extended usage licence: paid social, 12 monthsExample amount: $1,500
- Travel, parking, and permits — at costExample amount: $180
- Rush delivery — five working daysExample amount: $500
The amounts are illustrations we wrote to show the shape of an invoice — not market rates, not a recommendation, and not figures from a real client. Amounts, tax, and discounts are yours to set, in your currency — PaloWorks does the arithmetic in whole cents so the totals never drift.
Questions photographers ask
Is PaloWorks free for photographers?
Free covers 1 client and 3 active projects: intake links, scopes, revision tracking, change orders, invoices, and card payments through your own Stripe account. Pro is $19/mo, or $192/yr ($16/mo billed yearly). It lifts both caps and adds contracts, time tracking, calendar, reports, planner, intake templates, multiple tax rates, draft from intake, and api and assistant access.
Do my clients need an account to see a scope or an invoice?
No. Every document you share — the intake form, the scope, the invoice, the project portal — opens from a link in their browser. There is nothing for them to install and no password for them to reset.
Can I send a photographer a contract to sign?
Yes, on Pro. PaloWorks generates a project agreement from the scope you already agreed, your client signs it in the browser, and the signing record keeps the time, IP address, browser and a fingerprint of the exact document signed. Whether a particular agreement is enforceable depends on its terms and the law where you both work; PaloWorks is not a law firm and does not give legal advice.
What goes on a photographer invoice?
The sample lines on this page show the usual shape of one. The amounts beside them are illustrations we wrote, not market rates and not a real client's figures — you set your own, in your own currency, and PaloWorks does the arithmetic in whole cents.
Answers for photographers
The questions photographers ask, with the short answer first, then what to look for and how it works in PaloWorks.
- Retouch roundsHow many retouch rounds should a photographer include, and what should the next one cost?Two retouch rounds is a sensible starting point. Define a round in writing, then price the third as a change order the client approves before you start it.
- Retouch roundsMy client wants more edits after I delivered the gallery. What do I say?Thank them, say which included rounds were used, offer the next round at its price, and start once they approve. Scripts to copy, and how to send the quote.
- Retouch roundsHow do I write a revision policy for my photography clients?A photography revision policy says how many retouch rounds are included, what one round is, what the next costs, and what is not a revision. Clause text inside.
- Retouch roundsIs there an app that tracks how many retouch rounds a photography client has used?PaloWorks counts retouch rounds against the number the client approved, shows the client the count, and drafts a change order when the included rounds run out.
- DepositsHow do I get clients to pay a deposit before a photoshoot?Put the deposit in the agreement, issue its invoice when the client signs, and make it payable from a link. Say the shoot date is held once it is paid.
- Choosing toolsPixieset or HoneyBook: do photographers need both?A gallery tool delivers the images; a client tool runs the job around them. What each covers, where they overlap, and when a lighter client tool is enough.
Templates and guides for photographers
Answer
How many retouch rounds should a photographer include, and what should the next one cost?
Two retouch rounds is a sensible starting point. Define a round in writing, then price the third as a change order the client approves before you start it.
Free template
Photography invoice template
A photography invoice with shoot fee, second cameraperson, travel, retouching, and a licence line that says exactly what the client bought.
Article
Scope creep is a missing change order
How freelancers handle scope creep without eating the weekend: write the original scope as a list, then send a change order — new work, price, date — for anything that isn’t on it.
Free template
Scope of work template
A scope of work with deliverables, explicit exclusions, revision rounds, acceptance criteria, and a change-order process that actually gets used.
Free tool
Free Invoice Generator for Freelancers
Fill in your details, add line items, download a clean PDF. Nothing you type leaves your browser.
Not quite what you do?
The workflow is the same underneath. These pages are written in each trade’s own words.