Skip to content
PaloWorks
← All trades

Revision rounds & invoices for freelance video editors

Every cut, aspect ratio, and revision round is written down and priced before you ingest a single card.

Start freeSee pricing — $19/mo

Free: 1 client + 3 active projects. Pro: unlimited at $19/mo.

Where the money goes for video editors and videographers

  • "Round two" arrives as timecoded comments over four days, and then one more note on Friday night about the music.
  • The card dumps land three days late, at mixed frame rates, with audio that has to be synced by hand — and the deadline has not moved.
  • The brief was one three-minute film. Delivery is now also a 60, a 30, a 15 vertical, and a 6-second bumper, all "from the same edit".
  • The colour pass and the sound mix are treated as free polish rather than two more days of work.
  • Their legal team reviews the near-final cut and sends changes that mean a re-cut, not a tweak.

What PaloWorks does about it

Every feature below is in the product today. Free covers the whole workflow for your first client; contracts, time tracking, and the calendar are on Pro.

One deliverable per cut
The 16:9 master, the vertical, and the bumper are separate lines on the scope and separate lines on the invoice. "And the socials" stops being a free assumption.
Locked revision rounds
A round is one consolidated set of timecoded notes. Notes that arrive after you have actioned a round are logged as the next one, which makes the count a fact rather than an argument.
Change-order rounds
A third pass after legal review is added to the project as a logged extra round, or invoiced as extra work, from the same screen that warned you the included rounds were gone.
Time log with an effective rate
Ingest, sync, and conform hours all go in. On a flat-fee edit the project shows what you are actually earning per hour, which is the number that should set your next quote.
Deposit before ingest
Storage, licensing, and a week of your calendar are committed the moment the footage lands. The deposit invoice comes off the agreed fee in one click.
Everything the producer needs as a link
Brief, scope, and each invoice have their own URL, with the covering message already written. Nothing important lives in a 40 MB attachment in one person's inbox.

What a video editor invoice usually holds

Line items you can type straight into an invoice. Quantities, tax, and discounts are handled for you, and duplicating an invoice re-opens the same amount, notes, and currency as a fresh draft under a new number.

Sample line itemsExample amount (USD)
  • Edit — 3-minute brand film from 6 hours of footageExample amount: $3,600
  • Footage ingest, sync, and conform — 2 TBExample amount: $450
  • Cutdowns — 60s, 30s, and 15s verticalExample amount: $900
  • Colour grade and sound mixExample amount: $1,200
  • Motion graphics — lower thirds and end cardExample amount: $750
  • Subtitles and burned-in captions — two languagesExample amount: $400
  • Licensed music track — at costExample amount: $99
  • Change order: third revision round after legal reviewExample amount: $600

The amounts are illustrations we wrote to show the shape of an invoice — not market rates, not a recommendation, and not figures from a real client. Amounts, tax, and discounts are yours to set, in your currency — PaloWorks does the arithmetic in whole cents so the totals never drift.

Questions video editors and videographers ask

Is PaloWorks free for video editors and videographers?

Free covers 1 client and 3 active projects: intake links, scopes, revision tracking, change orders, invoices, and card payments through your own Stripe account. Pro is $19/mo, or $192/yr ($16/mo billed yearly). It lifts both caps and adds contracts, time tracking, calendar, reports, planner, intake templates, multiple tax rates, draft from intake, and api and assistant access.

Do my clients need an account to see a scope or an invoice?

No. Every document you share — the intake form, the scope, the invoice, the project portal — opens from a link in their browser. There is nothing for them to install and no password for them to reset.

Can I send a video editor a contract to sign?

Yes, on Pro. PaloWorks generates a project agreement from the scope you already agreed, your client signs it in the browser, and the signing record keeps the time, IP address, browser and a fingerprint of the exact document signed. Whether a particular agreement is enforceable depends on its terms and the law where you both work; PaloWorks is not a law firm and does not give legal advice.

What goes on a video editor invoice?

The sample lines on this page show the usual shape of one. The amounts beside them are illustrations we wrote, not market rates and not a real client's figures — you set your own, in your own currency, and PaloWorks does the arithmetic in whole cents.

Templates and guides for video editors and videographers

Not quite what you do?

The workflow is the same underneath. These pages are written in each trade’s own words.

Set up your next job before you start it

One client, one intake link, one scope with the rounds written down — the way a video editor job should have been set up in the first place. About five minutes, and nothing to pay to try it.

Create your workspaceView pricing