Scope of work template

SCOPE OF WORK

Project: [Project name]
Client: [Client legal entity name]
Supplier: [Your name or studio name]
Prepared: [2026-01-02]  ·  Version: [1.0]
Valid for acceptance until: [2026-01-16]

1. OBJECTIVE
[Client] needs [one or two sentences describing the business outcome in
the client's own words — e.g. "a marketing site that explains the new
product line and lets the sales team publish case studies without a
developer"]. This scope covers the work required to deliver that, at the
fee and on the timeline set out below.

2. DELIVERABLES
2.1 [Deliverable one — e.g. Information architecture: a sitemap covering
    up to 14 pages, plus page-level content outlines for the 6 core
    pages. Delivered as a shared document.]
2.2 [Deliverable two — e.g. Visual design: desktop and mobile designs
    for 6 unique page templates, delivered as a Figma file with a
    component library and a one-page style summary.]
2.3 [Deliverable three — e.g. Build: the 6 templates implemented,
    responsive at 3 breakpoints, tested on the browsers listed in 6.2,
    deployed to staging and then to production.]
2.4 [Deliverable four — e.g. Handover: a 60-minute recorded walkthrough
    and a 4-page written guide for the client's editors.]

3. NOT INCLUDED IN THIS SCOPE
The following are deliberately excluded. Any of them can be added by
change order (section 8) at the rates in section 7.
3.1 [Copywriting. Final copy is supplied by [Client] by [date].]
3.2 [Photography, illustration, and video production.]
3.3 [Content entry beyond the [6] example pages built during the project.]
3.4 [Hosting, domains, third-party subscriptions, and their renewals.]
3.5 [Ongoing maintenance, updates, and support after the warranty period
    in section 9.]
3.6 [Integrations with [systems not named in 2.x], migrations of legacy
    data, and accessibility remediation of content supplied by [Client].]
3.7 [Search rankings, traffic, conversion, or any other outcome that
    depends on factors outside the delivered work.]

4. REVISIONS
4.1 [Two] rounds of revisions are included for each deliverable in
    section 2.
4.2 A round means one consolidated set of written feedback from
    [Client], gathering the comments of every reviewer, returned within
    [5] business days of delivery.
4.3 Feedback that arrives after a round has been actioned, or that
    reverses a decision already approved, begins the next round.
4.4 Additional rounds are billed at $[350.00] each, quoted and approved
    in writing before the work starts.
4.5 A change of direction — new objective, new audience, a materially
    different concept after approval — is not a revision. It is a change
    order under section 8.

5. ACCEPTANCE
5.1 Each deliverable is submitted for review with a written note of what
    is being submitted and against which criteria.
5.2 A deliverable is accepted when [Client] confirms in writing that it
    matches this scope, or when [5] business days pass without written
    notice of a specific, scope-based defect.
5.3 Rejection must identify the specific requirement in section 2 that
    has not been met. Preference-based comments are handled as revisions
    under section 4.
5.4 Acceptance of a deliverable releases the corresponding payment in
    section 7 and closes that deliverable to further no-charge changes.

6. ASSUMPTIONS AND CLIENT RESPONSIBILITIES
6.1 [Client] names one approver, [name], who consolidates feedback and
    can sign off on behalf of the business.
6.2 [Supported browsers and devices: the current and previous major
    versions of Chrome, Safari, Firefox, and Edge, on desktop and iOS
    and Android phones.]
6.3 [Client] provides by [date]: brand assets and fonts (with licences),
    final copy, access to [systems], and any required approvals.
6.4 If a [Client] dependency is late, the schedule in section 9 moves by
    at least the length of the delay. Where a delay exceeds [10]
    business days, re-booking time may attract the rates in section 7.
6.5 Work is performed remotely during [Mon–Fri, 9:00–17:00, timezone].

7. FEES AND PAYMENT SCHEDULE
7.1 Total fee: $[15,000.00], fixed for the scope described above.
7.2 Schedule:
    · $[5,000.00] deposit, due before work starts. Non-refundable.
    · $[5,000.00] on acceptance of [deliverable 2.2].
    · $[5,000.00] on acceptance of [deliverable 2.4].
7.3 Hourly rate for approved additional work: $[125.00].
7.4 Payment terms: Net [14] from invoice date. Overdue amounts accrue
    interest at [1.5]% per month or the maximum permitted by law in
    [jurisdiction], whichever is lower.
7.5 Expenses over $[100.00] are approved in writing in advance and
    billed at cost with receipts.

8. CHANGES TO THIS SCOPE
8.1 Either party can propose a change at any time.
8.2 [Supplier] responds with a written change order stating what changes,
    the effect on the fee, and the effect on the dates.
8.3 No work on a change begins until the change order is approved in
    writing by [Client]'s named approver.
8.4 Nothing in this section obliges either party to accept a change.

9. TIMELINE
    Kick-off                    [2026-01-12]
    [Deliverable 2.1] delivered [2026-01-23]
    [Deliverable 2.2] delivered [2026-02-13]
    [Deliverable 2.3] delivered [2026-03-06]
    Launch and handover         [2026-03-13]
    Warranty period ends        [2026-04-12] — [30] days after launch,
    covering defects where the delivered work does not do what this
    scope says it does.

10. INTELLECTUAL PROPERTY
Ownership of the final delivered work passes to [Client] on payment in
full. Concepts not selected, and [Supplier]'s pre-existing tools,
templates, and know-how, remain [Supplier]'s property. Third-party
assets stay under their own licences.

11. ACCEPTANCE OF THIS SCOPE
Signing below approves the deliverables, exclusions, fee, and schedule
above, and authorises work to begin.

[Client]                          [Supplier]
Name: ______________________      Name: ______________________
Title: _____________________      Title: _____________________
Signature: _________________      Signature: _________________
Date: ______________________      Date: ______________________