Video production scope of work

SCOPE OF WORK — VIDEO PRODUCTION

Project: [Project name]
Client: [Client legal entity name]
Production: [Your name or studio name]
Prepared: [2026-04-03]  ·  Version: [1.0]
Valid for acceptance until: [2026-04-17]

1. OBJECTIVE
[Client] needs [e.g. "a launch film that explains what the product does
in under 90 seconds, plus paid social cutdowns for a 6-week campaign"].
Primary audience: [audience]. Primary placement: [website hero, YouTube
pre-roll, Meta and TikTok paid].

2. PRE-PRODUCTION
2.1 [1] creative kick-off, [90] minutes, with [Client]'s stakeholders.
2.2 Treatment: [3-page] document covering concept, tone, structure,
    look references, and music direction. [One] round of revisions.
2.3 Script and shot list, developed to a locked version. [Two] rounds.
2.4 Schedule, call sheets, and crew booking.
2.5 [Location recce at [location], half day.]
2.6 Casting: [Client] selects from [3] options per role, presented by
    [Production]. Talent fees and usage are billed at cost — see 6.4.

3. PRODUCTION
3.1 [2] shoot days at [location(s)], [2026-05-06] and [2026-05-07].
3.2 A standard shoot day is [10] hours on location, including setup and
    wrap, with a [45]-minute break.
3.3 Crew: [director, DP, 1st AC, gaffer, sound recordist, production
    assistant]. [6] people.
3.4 Kit: [camera package, lenses, lighting, grip, audio, monitoring].
3.5 [Client] may have up to [3] people on set. Additional attendees need
    prior notice for insurance and space.

4. POST-PRODUCTION
4.1 Ingest, sync, transcription, and assembly.
4.2 Offline edit to picture lock.
4.3 Motion graphics: [animated logo sting, lower thirds, up to 6
    on-screen text cards, end card with CTA].
4.4 Colour grade: [1] day.
4.5 Sound: dialogue clean-up, music bed, and mix delivered at [-14 LUFS]
    for web and [-16 LUFS] for social.
4.6 [Two] rounds of revisions. A round is one consolidated set of
    timecoded notes from [Client], returned within [5] business days.
    Additional rounds: $[450.00] each.

5. DELIVERABLES
5.1 Hero film — [90] seconds, [16:9], [4K ProRes 422 HQ master + 1080p
    H.264], [SRT] captions.
5.2 Pre-roll cutdown — [30] seconds, [16:9], [1080p H.264], captions.
5.3 Square cutdown — [15] seconds, [1:1], [1080x1080 H.264], burned-in
    captions.
5.4 Vertical cutdown — [30] seconds, [9:16], [1080x1920 H.264],
    burned-in captions, safe areas respected for [TikTok and Reels].
5.5 [10] stills pulled from the footage, colour graded.
Additional versions beyond 5.1–5.4 are $[225.00] each by change order.

6. NOT INCLUDED IN THIS SCOPE
6.1 Additional shoot days, second units, and pick-up days.
6.2 Media buying, campaign management, and platform ad accounts.
6.3 Talent fees, usage buyouts, and agency commissions — these are
    quoted and billed at cost once casting is settled (see 6.4).
6.4 Location fees, permits, parking, catering, and travel beyond
    [50] miles of [base]. Billed at cost with receipts.
6.5 Music beyond a [library licence for web and social, worldwide,
    3 years]. Broadcast, out-of-home, and perpetual licences are
    upgrades, quoted on request.
6.6 Subtitling and voice-over in languages other than [English].
6.7 Archiving beyond the retention window in section 9.
6.8 Any commitment about views, engagement, or campaign performance.

7. WEATHER, CANCELLATION, AND OVERTIME
7.1 An outdoor shoot day called off for weather by mutual agreement
    before [07:00] on the day moves to a contingency date at no
    additional production fee. Crew and kit already committed and
    non-refundable are billed at cost.
7.2 Cancellation by [Client] within [7] days of a shoot day: [50]% of
    that day's production fee plus all non-refundable costs. Within [48]
    hours: [100]% of that day's fee plus costs.
7.3 Overtime beyond a standard day is $[150.00] per hour per crew
    member, called by [Client]'s named approver on set, in writing
    (a text message is fine).

8. CLIENT RESPONSIBILITIES
8.1 Named approver on set and in post: [name], [title].
8.2 Brand assets, fonts, product samples, and any legal or regulatory
    copy by [2026-04-24].
8.3 Access to [locations] and any required internal permissions.
8.4 Notes returned within [5] business days at each review. Notes more
    than [10] business days late move the delivery date and may require
    re-booking the edit at $[650.00] per day.

9. FEES, RIGHTS, AND ARCHIVE
9.1 Total production fee: $[28,000.00], plus pass-through costs at cost.
9.2 · $[11,200.00] (40%) on signature. Non-refundable; it books crew.
    · $[8,400.00] (30%) on the first shoot day.
    · $[8,400.00] (30%) on final delivery.
9.3 Net [14] from invoice date.
9.4 Copyright in the finished films transfers to [Client] on payment in
    full. Music, stock, and talent usage stay under their own licences
    and terms.
9.5 [Production] retains the right to show the finished work in a
    portfolio and awards entries after [Client]'s campaign launch.
9.6 Project files and raw footage are kept online [90] days after final
    delivery, then archived. Retrieval afterwards: $[150.00] per
    project, subject to availability.

10. ACCEPTANCE OF THIS SCOPE

[Client]                          [Production]
Name: ______________________      Name: ______________________
Signature: _________________      Signature: _________________
Date: ______________________      Date: ______________________